5 Ways Customers Utilize Our Visitor Management System

In manufacturing, where efficient operations and good communication are crucial, the right Visitor Management System (VMS) can enhance how you engage with everyone who enters your facility. Let's dive into five of the most common and powerful ways our customers leverage our Visitor Management System (VMS) to streamline operations and enhance security.

1. Streamlined Check-ins for Truck Drivers

Our VMS can be displayed on a kiosk or linked with a QR code that will open the system on the visitor's phone. QR codes offer a seamless check-in for visitors like truck drivers who don't enter the facility or operate outdoors. Some of our customers handle numerous deliveries to their facility throughout the day and use our QR codes to make this process easier. Positioned at the gate, these QR codes allow truck drivers to initiate check-in on their mobile devices without leaving their vehicles. As drivers provide essential details such as cargo information, the system logs their check-in time and shares this data with facility employees. This facilitates two-way communication, enabling staff to direct drivers to appropriate docks or waiting areas. Additionally, if what's happening in shipping and logistics needs to be made known to multiple people, the VMS integrates with FactoryTV to display this information on designated TVs throughout the facility. Customers broadcast real-time logistics updates across the facility, informing all relevant personnel.

2. Ensuring Contractor Compliance

Another common way that customers use the VMS is to ensure that contractors meet all site-specific requirements before accessing the facility. Through the system, contractors are oriented on safety protocols and other policies via instructional videos and can electronically sign legal documents like NDAs. The system remembers previous interactions for repeat visitors, skipping redundant processes and speeding up entry. All activities and compliance documents are securely stored in the cloud and accessible from the visitor's profile.

3. Facilitating Job Applicant Introductions

In industries with high vacancy rates, such as manufacturing, making a positive first impression on job candidates is essential. Our VMS notifies HR personnel via text and email when a job applicant checks in, ensuring they are promptly greeted. While waiting, applicants can watch videos detailing the company’s achievements, culture, and employee benefits, providing them with a compelling introduction to the potential workplace.

4. Integration with FactoryTV for Visitor Announcements

A key feature of our VMS is its integration with FactoryTV, which is particularly useful for announcing the arrival of significant visitors, such as regulatory authorities. Once a specific visitor type checks in at the kiosk, their presence is immediately displayed on designated screens throughout the facility, ensuring that everyone is aware of who's on-site and can prepare accordingly.

5. Redirecting Misplaced Visitors

We often hear from our customers that their facility layout can be confusing or that they have a large campus. Our VMS excels in managing visitor flow, especially in large or complex facilities. When visitors attempt to check in at incorrect locations, the system promptly notifies them via text. Directions are provided either through video or text, guiding them to the correct entry point. This feature not only enforces security protocols but also enhances the visitor experience by preventing confusion and saving time.

By integrating technology into everyday operational challenges, our Visitor Management System enhances security and improves efficiency and visitor experience across various scenarios. Whether managing truck deliveries, ensuring contractor compliance, or making a lasting impression on job candidates, our VMS stands as a pivotal tool in modern facility management.

After exploring some popular use cases of our Visitor Management System, how do you plan on utilizing it in your facility?